And Then There Was One. . .

As you can tell from the many “last posts” below, Special Collections has grown increasingly quiet over the past two weeks, as all of the other interns have completed their time here at the library. Despite being the last one standing, a very quiet Special Collections has allowed me to put the finishing touches on the Dance Card Collection (Shall We Dance) that Avery and I spent a large portion of the summer working on. Though at times the project seemed never ending, between finding new dance cards in the depth of already existing collections, to learning what it means to create metadata for our newly digitized dance cards, the project has been finally launched. 

Here’s a quick screenshot to entice you on over to the actual page. Make sure to pay special attention to the variety of ways to search through the dance card, either by event theme or Greek affiliation.
Enjoy discovering the many treasures we’ve been spending each and every day with! 

For Good: My Last Post of the Summer

So the summer has flown by and as my last day is Friday,  here’s my last post. I have finished my first draft transcription of the H.L Baugher travel diary and am in the process of proofreading it (which I hope to finish tomorrow!).  I have made a finding guide to describe the diary and it’s contents and digitized several pages containing flower samples as well! This project has been so much fun and I have truly enjoyed working so closely with such an amazing artifact. Baugher describes the interesting stories and experiences so well, I feel like I’m right there with him climbing St. Bernarnd (yes the mountain the dogs are named after) or boating around Switzerland. His descriptions are breathtaking and I would love to travel to all the places he visited some day. This internship has certainly changed my perspective for the better and I would like to thank the staff in Special Collections for this amazing opportunity I have had this summer. I can’t wait to take all I learned and use it in the future!

Have a great last bit of summer!

Parting is such Sweet Sorrow

Book repair

Book making
As the words of William Shakespeare elaborate, this will be my final blog post of the summer. Tomorrow will be my last day here at Special Collections as the Diane Werley Smith ’73 intern and it is amazing how fast the summer has flown by. For the past few months I have learned and experienced so much and I am grateful for every moment. From processing the letters of a World War II housewife, Lillian Quinn, to rehousing and digitizing dance cards, it has been a busy and fulfilling summer. I believe one of my favorite projects was my work with the dance card collection. After having begun the project this Spring semester it has been wonderful seeing it come full circle; being rehoused and transformed into a digital collection. I can’t thank the staff of Special Collections enough for the great opportunity and all the help that they gave me. Also thank you to my fellow interns for the good times, and fantastic pie times J I’m looking forward to the fall! So for the last time, Avery over and out. Cheers!                                                  
Envelope from the Lillian Quinn Letter Collection
Dance Card rehousing

Our first day

“Let us cross over the river and rest under the shade of the trees”, My Final Post for the Summer

Showing the swords to the
other interns

As the summer comes to a close, the more I think about my experiences here at Special Collections. This internship was completely different compared to my past internships, going from giving tours to creating finding aids for collections. I lived a Civil War Era Studies student’s dream, being able to handle a wide range of artifacts and documents while helping preserve them at the same time. The Hosford Collection has portions of it digitized on GettDigital and I am currently working on reorganizing and editing the Civil War Vertical File Manuscript.  The Hosford Collection helped me establish my understanding of archiving very quickly, double and triple checking my work. His diaries strengthened my understanding of what a soldier’s life entailed and the hardships they faced. 

Civil War Book Display
for the CWI Conference
Hoadly G. Hosford
44th New York, Co. I
Post War Years
Hosford’s collection was the first of many collections that I got to preserve and explore this summer. They ranged from swords, diaries, personal items, to even rifles. The access to all of the collections allowed me to get a better understanding of what soldiers experienced, remembered and carried during the Civil War. I could have not asked for a better internship this summer to establish my archiving skills and add to my knowledge about the Civil War. I want to thank the staff at Special Collections for their hard work and extremely kind nature in training me and working with me on the Civil War collections. This summer was one full of great memories with coworkers and friends in the area. 
  I wish everyone the best and have a great rest of the summer!

Shall We Dance?

Hello readers! The summer at Special collections is flying by and next week will already be my last week here as the Diane Werley Smith intern ’73. Though the weeks are winding down, we still are busy as bees here in Special Collections. As I said in my last post, I finally finished the rehousing of the Dance Card collection, and the next step taken my Alexa and myself was to start scanning and digitizing the cards for a digital collection. We chose to digitize 56 from around 80 dance cards to serve as highlights of the collection, for their aesthetics and unique charm. From that point we went through the tedious task of scanning each card, some just the front and cover, others multiple pages. After that we learned from Catherine how to create metadata for each card and to upload them into a digital collection. Just today I finished uploading the last of the cards that Alexa and I have been working on for the last few weeks. The next step for this and next week will be some additional corrections and proof reading. We decided to title the collection, Shall We Dance ~ The Gettysburg College Dance Card Collection. I’ll be sure to let you all know when the collection is primed and ready for viewers. So far the project looks great and both Alexa and I are excited for everyone to enjoy these small pieces of Gettysburg College history.

In other news, I finally got to rehouse the Lillian Quinn Letter Collection into new binder boxes. The letters are now really happy in their new home with their finding guide and are ready for eager researchers JThat is all for today but be sure to tune in next week for the last updates on my, and the other interns’, projects. Ta-Ta for now! 

To England and Beyond!

Greetings Dear Readers!

As I mentioned before, I am primarily working on transcribing the European travel diary of H. Lewis Baugher. He and his friend have so far arrived in England, and traveled to Wales, Ireland,  Scotland, and the 1867 Exhibition in Paris.. He has described in detail all the wonderful sights he has seen including Oxford, beautiful rivers, and talked to several interesting people. My favorite parts of the diary, however, are when he describes the scenes of nature. One particular scene that grabbed my attention was describing Mt. Snowden in Wales and he has also described the scenes in Paris with various churches .  I’m almost done and can’t wait to see how their trip ends up!

In addition to transcribing, I have also created a box for the diary to be safely housed in when not in use. This has been an interesting experience and I enjoyed learning about book conservation!

Well got to get back to transcribing so stay tuned for my final report!

The Art of Processing a Collection

One of the most astounding things about Special Collections and Archives is that there is no necessarily right or wrong way to process a collection. If you have the same questions as I did when I first started, you may be wondering what exactly processing a collection means. Coming from a background of working in libraries, there has always been a right and wrong order, and most often than not the right way includes being alphabetical and chronological. However, that’s not always the case in Special Collections. What I’ve learned so far is that effectively processing a collection means to organize any array of papers, letters, artifacts, etc., in a manner that will make it easiest for researchers to either know if the collection could be useful to them, or quickly identify which parts of a collection they’re interested in.
With this new knowledge, I’ve been spending a large majority of my time processing what have become the Schwartz Family Papers and the Papers of Janet Biesecker Schmidt ’32. Though the contents of both began as one collection, I made the decision to separate Janet’s belongings because she had not apparent relation to the Schwarz’s. After many hours of sifting through and reading letters and documents, it became obvious that the collection contained items from three generation of Schwartz’s: John William Schwartz (1834-1919), his son Frederick Keller Schwartz (1893-1966), and Frederick’s son, John Frederick Schwartz (1928-2007). Each of the Schwartz’s graduated from Gettysburg College, respectively in 1856, 1917, and 1950. Beyond College memorabilia, the collection includes information about Worthington, Pennsylvania where John W. was originally from, a photograph album from Fred’s early years at Gettysburg, and John Frederick’s letters home while serving in the Navy for 18 months during World War II.

Separated from the Schwartz Family Papers and turned into their own manuscript collection were the belongings of Janet Biesecker. Janet graduated from Gettysburg College in 1932 and the items in her collection primarily consist of 12 dance cards and various paper ephemera (such as College event and sorority invitations, a pin, ribbons, name cards, and bridge score cards, among other things) from her time at Gettysburg College. 
As always, new and exciting things continue to happen in Special Collections and Archives each and every day!


Would you care to Dance?

Dance cards rehousing solution. 12 Trays in total!
Howdy readers! There are so many updates here in Special Collections. As of late, I, and the other interns, have received cataloguing training from Kate and Carolyn and soon I will begin cataloguing the pamphlet collection. Also, I have continued work on a finding guide for the Lillian Quinn letter collection.
Most exciting, however, is my work on the Dance Card Collection. When I started working in Special Collections during the past spring semester I was given the task of rehousing the dance card collection. The collection spans from Gettysburg College from the late nineteenth century to the mid-20th century. With the help of Mary and Amy, I came up with a housing solution and for the rest of the semester and into the summer I worked on creating the housing. The housing consists of constructing a tray and forming compartments for the individual dance cards. This housing will keep the cards covered and will keep their chords from getting tangled up. Finally last week I finished the rehousing project and the dance cards are now happy.  I am excited for researchers to look at them in the future.
Dr. Birkner’s papers
Along with that, Alexa and I have been working on organizing and inventorying papers from the office of Dr. Michael Birkner. As you can see from the photo it is quite an undertaking but a good practice in inventorying and organizing. That is all for now folks and tune in later on to hear about all of the adventures we are having here at Special Collections! Cheers!

Faces of the Civil War

As the internship enters its final month of the summer, I’ve been processing and looking at various Civil War collections. This era in history is well know for the bloody conflicts that separated the nation. However, not much is known about most individuals that fought in different regiments across the country, or even what they looked like. Special Collections is home to a few faces that at Gettysburg, out West, prisoners at Andersonville, or stationed in places like Florida. The collections I have recently processed included photos of those soldiers at different stages in their life.
Hoaldey G. Hosford 1st Sergeant,
Co I., 44th New York
I mentioned in my first post that my main project was processing the Hoadley George Hosford papers. The dairies provide great information about an individual’s experience during the Civil War. The three diaries are not the only thing in this collection. There is an entire folder of tin types and photographs of Hosford, showing how he aged after the war and left some puzzling picture that we cannot identify. The earliest pictures of Hosford were from his time as a soldier. In his tintype, he looks very proper and distinguished in his New York State uniform. The same man was wounded at Second Bull Run, saw the battles of Fredericksburg, Chancellorsville and Gettysburg before this picture was taken. When reading his accounts during this battle, especially after Gettysburg, he was very cool under pressure but is absorbed in the chaos that the battle descriptions are not very detailed. He mentions key information but does not go down into the deep detail that is seen in other diaries.Its very hard to tell what Hosford was thinking during the time that the picture was being taken but it definitely shows an example of a young man that joined the Union Army to protect the United States.
James K.P. Scott, Bugler
Co H. 1st Pennsylvania Cavalry
Herman A. Stowe, Private
Co. D., 1st Wisconsin Cavalry
Hosford is one of many tintype/ photographs that we at Special Collections have in the collection. Two collections that I recently processed contained images of the individuals that fought in the Civil War, both in different Theaters. Their collections completely differ from each other but both help identify soldiers who fought. Herman A. Stowe was a member of the 1st Wisconsin Cavalry, which served in raiding parties across the west. He would serve two years and helped aid the unit in capturing Jeff Davis. His collection included two diaries (1865 & 1871) and a tintype from 1874 of himself. The other collection is a large manuscript collect that contains some of the original drafts of The Story of the Battles at Gettysburg by “Col.” James K. P. Scott. Scott enlisted with his father in the 1st PA Cavalry in October of  1861. He was only 16 at the time but enlisted as a bugler. He was capture in August of 182 but was  released due to a prisoner exchange in December of 1863. Even though his book was written about Gettysburg, he did not participate in it. He moved to Gettysburg in the 1910’s and wrote until 1927 when the book was published. “Col.” Scott was never promoted to Colonel during the Civil War and had no indication of his promotion. However, everyone refers to him as Col. Scott is buried in the Gettysburg National Cemetery. The picture of Scott was taken in the early 1900’s, showing a very old Scott. There are no pictures of Scott before this point to my knowledge.
The men pictured in this post show the various faces that went through the Civil War. Special Collections contain more tintypes of Civil War soldiers that tell completely different stories. I am very fortunate in being able to work with these collections and hopefully discover the stories of the other photographs in the collection. 

Summer in Special Collections

With no windows to the outside world and a thermostat that always reads a brisk 66°F, it feels as though summer never comes in Special Collections. However, these measures are taken to protect the many rare and delicate items housed behind the doors of the Special Collections and College Archives Department in Musselman Library’s third floor.
Working closely with Avery, a fellow intern, the past few weeks have provided a diverse speckling of learning new skills, all primarily revolving around conservation. Such activities have included encapsulating Chinese posters from the 1950’s and 60’s, paper repair, and most notably rare book repairs. For the latter task I was given a copy of History of the French Revolution from 1789 to 1814 that had detached covers, pieces of spine missing, and a few loose pages. Though it appeared as though my book would come apart easily in order to replace the spine, the cloth it was bound in turned out to be incredibly fragile, supported only by the deteriorating boards I was working to remove or repair. I can’t deny that there were moments when I truly questioned whether this book would’ve been better off with detached covers, but my doubts were proven wrong as my book slowly came back together!
Paper repair 
Removing the spine of my book
Toning my new spine to match the old

Inside cover- BEFORE repair
Inside cover- AFTER repair
Book spine and label- BEFORE repair
Book spine and label- AFTER repair
Most recently, we’ve just completed making book boxes to house our repaired books in, since we took the time to repair them, we surely want to make sure they’re now protected! But unfortunately, with the completion of this project, our time working with book conservation has come to an end and Avery and I will be moving into the realm of cataloging in Special Collections. Somehow it’s already July and a whole month has already passed in the Library, yet I’m more than eager to see what the next month and beyond has in store!

Until next time-